The installation of the condominium is the delivery ceremony of the work for those who purchased an apartment on the plant or under construction. In addition to a great celebration, it involves many important decisions on the part of future tenants, and we know that this can raise doubts.
Therefore, we are going to tell you how the Condominium Installation Assembly takes place, all the points that deserve your attention in this process, and also some guidelines for you to better organize yourself and enjoy your property peacefully.
First of all, what is needed for the Assembly to take place?
In order for the condominium to be constituted as a legal entity, in addition to the minutes of the first meeting, it is essential to have the occupancy permit.
Certainly, you have already heard about this document: it is the conclusion of the work. Issued by the City Hall, it certifies that the property can be inhabited and complies with the legal requirements for the region — there are neighborhoods where there is a limitation on the number of floors, for example. In addition, it is a guarantee that the construction company has complied with the safety requirements for the construction of the building and that all the features contained in the memorial of incorporation of the work, registered in the registry, are present in the project.
Who takes care of issuing the Habite-se is the construction company or developer – and the documents required may vary according to the location. Normally, as soon as it is shipped, all owners are notified, precisely because it is great news.
And if the project still doesn’t have occupancy?
For the safety of residents and the construction company, the ideal is that the Assembly only takes place after the issuance of the occupancy permit. At Cyrela, we follow the premise of holding this meeting only with the document in hand and with most inspections of the units, approved with the respective owners. In this way, delivery takes place as transparently as possible, as customers will have already visited the site at least once before the official delivery.
How does the Condominium Installation Assembly work?
The inaugural meeting of the joint owners is called the Condominium Installation Assembly and is attended by the apartment owners and representatives of the developer or construction company.
In the event call, in addition to date, time and place, you will receive a summary of how the meeting will be. The construction company will inform in advance which subjects will be presented and discussed. It may vary depending on the project, but in general we have the following agenda (also called the agenda):
- Election of the trustee and members of the Fiscal Council;
- Presentation of the first Condominium Administrator;
- Presentation of the initial budget forecast and establishment of condominium quotas;
- Installation of the Condominium.
Ah, it is also important for you to know that this meeting can be held in digital format, with the same legal value.
Remember: during this meeting, you must resolve any doubts you may have, whether in relation to the project or about the rules of coexistence, which will be defined by means of an election with the other unit owners. The assembly is a space for deliberation, where everything is decided by the power of the majority. Therefore, everyone needs to have their questions heard and their doubts answered, in the name of the collective well-being.
What if I cannot attend the Assembly?
If you are unable to attend the event, nominate a representative and remember: a notarized power of attorney must be presented for that person to participate in the election in your place.
Anyway, don’t worry! After the event takes place, you will receive the minutes with all the information of what happened at the meeting. We send it by e-mail and always make it available on the Customer Portal so that it is at your disposal whenever you want to consult it.
Resident liquidator or professional liquidator?
One of the items on the agenda for the installation of the condominium is the choice and election of a manager for the development. The decision takes place through a vote and the options are: resident manager or professional manager.
Both options are valid, but at this first moment the recommendation is to opt for a professional liquidator. This is because the post-installation period of condominiums is usually the most turbulent, as it involves the initial contracting of various services, large volume of changes, inspection of common areas, and so on.
As much as a resident has in his favor the idea of defending the interests of the tenants, there is no way to attest to their administrative capacity, decision-making and how much this new activity will compromise their routine.
The professional liquidator must be chosen for their skills and references. Therefore, as a builder, we have experience to indicate a good name, of a capable and reputable person for this activity. The appointment takes place at the time of the Meeting – both the manager and the administrator.
What happens after the condominium is installed?
After the meeting, the minutes that authorize the registration of the condominium’s CNPJ are drawn up. It is necessary so that elected representatives can perform all the legal acts necessary for the administration of the building, which begins with the installation.
Once the condominium is installed, the elected representatives of the residents and the developer inspect the common areas of the development. In addition, residents will already be able to receive the keys to their units, as long as they have carried out the inspection and that the apartment is paid off (or with the financing contract signed).
And in the next Assemblies?
At the next meetings, practical issues are dealt with, such as demarcating parking spaces, closing the porch, individualizing consumption bills such as water, electricity and gas, determining a time for changes, cleaning and maintenance of common areas and disposing of garbage. In these meetings the construction company can participate as a representative of the unsold apartments, but this is something unusual to happen – usually there is no involvement in decisions of this type.
If residents take the time to decide all this very carefully, there will hardly be friction when the properties are occupied. So, it’s important that everyone is willing to invest a lot of time in these deliberations—and organize themselves to be aware of every detail.
And then? Did you get your questions answered about installing a condominium? Did you realize that having a reliable developer by your side with a good name in the market can make all the difference? Get in touch with us and we’ll help you answer any questions you may have about this matter!